The Ultimate Checklist for Flawless Event Planning

Every event is different, but the order of the work is not. Use this timeline as a starting point.

Six Months Out

• Set the goal, the date, and the budget
• Book the venue
• Start the guest list

Three Months Out

• Book catering, entertainment, and production
• Send save-the-dates
• Plan the decor and theme

One Month Out

• Send invitations and open registration
• Confirm the run of show with every vendor
• Plan signage and printed materials

One Week Out

• Confirm final numbers with the caterer
• Share the timeline with your team and vendors
• Pack an emergency kit: tape, scissors, chargers, first aid

On the Day

Arrive early, walk the space, and keep the timeline in your pocket.

The Day After

Thank your guests and vendors, settle the invoices, and write down what you would change next time.